Step 1: Enable the login page for your mail accounts &
verify ownership of your domain
Here's how to turn on the login page for your domain's mail
accounts, and verify that you own the domain associated with your Google Apps
account.
1. Sign in to the
control panel with your admin account
(https://www.google.com/a/your_domain.com). Remember to replace your_domain.com
with your actual domain name.
2. Click Add more
services, if email is not already listed in the Dashboard view.
3. Click Add it now
next to email. You'll be directed to the How to activate email page.
4. Click Verify domain
ownership.
5. Follow the
instructions to upload an HTML file to your website or create a CNAME record.
6. When you've
completed the instructions for uploading an HTML file or creating a CNAME
record, click Verify. Please note that if you verified ownership using CNAME
record, the verification process may take up to 48 hours to complete.
If you’re still
having trouble creating a CNAME record, learn more about what to tell your
domain host for further assistance.
If you continue to
experience difficulty, you can also troubleshoot your CNAME records or check
your CNAME record.
To create user accounts individually:
1. Click Create new
users on the Dashboard page of your control panel.
2. Enter the first
name, last name, and username.
3. You can set a
password of your choosing by clicking Set password.
4. Click Create new
user. You have the option to email or print the account information for the
user.
5. Repeat these steps
for each user at your domain.
To create many user accounts at once:
1. Click Advanced tools
along the task bar of your control panel.
2. Click User accounts
bulk update under Advanced tools.
3. Follow the bulk
update instructions to upload a .csv file. It's important that you create a new
user account for all existing users. For example, if brad@mydomain.com is one
of your current users, be sure to create the same username with Google Apps.
Step 3: Test mail
accounts
To test your mail
accounts in Google Apps, you'll need to access your current personal or work
email account (unrelated to Google Apps), your new email account with Google
Apps, and a separate email account.
- In the control panel, click User accounts from
your Dashboard view.
- Click your name (or the name of an account you'd like
to test.) Make a note of the Temporary email address listed below
the username.
If temporary email addresses are not available
for users at your domain, you can test Google Apps with a domain alias.
- Log in to your current personal or work email account
(unrelated to Google Apps) and set up auto-forwarding to the temp address
with Google Apps. (ex. danielle@thatsthewhip.com.test-google-a.com) Yes,
we know it's an ugly address, but it's only temporary.
- Log in to your Google Apps mail account at
(http://mail.google.com/a/your_domain.com).
- Send a message to a separate email account that you can
check. (Don't choose an email account that is automatically forwarding to
your domain).
Note: If you see Can't send mail yet when you click Compose,
we haven't finished verifying ownership of your domain. It can take up to
48 hours.
- Access the separate email account that you sent a
message to and reply back to your current personal or work email account.
- Check the inbox of your Google Apps Email account for
the message. It should arrive to your temporary address via forwarding
from your current mail provider.
Step 4: Modify MX
records with your domain host ( Click DNS settings on plesk )
Select your domain
host from our MX record list to view instructions tailored
for your DNS console. If your domain host is not listed, please use the general
instructions provided below.
If you have difficulty
adding the MX records that we provide, please contact your domain host for
assistance. We provide MX record instructions, when possible, but you'll need
to contact your domain host if you aren't able to enter the information that we
provide.
General instructions
for modifying MX records with any domain host
- Log in to your account with your domain host. (Who is my domain host?)
- Navigate to the MX record maintenance page.
MX records may be located in DNS Management, Mail Server
Configuration, or Name Server Management. It's possible that
you will have to enable advanced settings to edit your MX records.
- Delete existing MX records (this is will discontinue
current email service).
- Use the information in the following table when you
enter each MX record.
- You may not be able to enter the priority value exactly as it appears in
the table below -- if you can't, make sure each record follows the
indicated order (instead of 1, 5, 10, you can use 10, 20, 30, etc.).
- If you aren't able to assign priorities, you should only enter aspmx.l.google.com.
- Set any TTL values to the maximum allowed.
- If you can't enter all five records, enter as many as you can.
- MX records often require a trailing dot (.) at the end (for
example, aspmx.l.google.com.).
|
Priority
|
Mail Server
|
|
|
ASPMX.L.GOOGLE.COM.
|
|
5
|
ALT1.ASPMX.L.GOOGLE.COM.
|
|
5
|
ALT2.ASPMX.L.GOOGLE.COM.
|
|
10
|
ASPMX2.GOOGLEMAIL.COM.
|
|
10
|
ASPMX3.GOOGLEMAIL.COM.
|
Step 5: Final test
To perform the final
test for your mail account, you need to access your Google Apps email account,
your former email account for your domain, and a separate email account.
- Sign in to your Google Apps mail account
(http://mail.google.com/a/your_domain.com).
- Compose a message to a separate email account that you
can check, and click 'Send.' (Don't choose an email account that is
automatically forwarding to your domain).
- Sign in to the separate email account.
- Open the message from your domain, and reply.
- Check the inbox of your Google Apps mail account for
the message.
- Check the inbox of your former email account for your
domain. The message shouldn't appear in your inbox.
If you're able to send
and receive with your new email account, you've successfully switched your
domain's email accounts to Google Apps!
